How to Change Ruler Unit in Word, Excel, PowerPoint TechRadar

Microsoft Word uses horizontal and vertical rulers to align paragraphs, tables, images, etc. Not only is having a layout that suits your writing style, but also deciding how documents are printed. By default, the unit for these rulers is set to inches, but you can easily change it to any unit you like. In this guide, we will share how you can change ruler unit in Word, Exceland power point from inches to cm, mm, points and picas via Settings, Registration we Group Policy Editor.

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Change ruler unit in Word and Excel

It works on any Office installation. I tried with Office 365 on my computer. As an example, we’ll show you how to do it in Word:

  1. Open Word, then click the File menu and choose Options.
  2. In the Word Options window, select the Advanced section in the left panel.
  3. In the right pane, do this until the Display section is visible to you.
  4. Once found, select the desired unit in the drop-down list and click ‘OK’.

You can change ruler unit from inches to centimeters, millimeters, points and Picas. Points are used when you need to simulate pixels, while picas are generally used to represent fixed horizontal measurements.

When you want to see what exactly it applies to on a physical paper, this is the way to go. It is mainly used for the design of newspapers, magazines, newsletters and advertisements. Picas are 1/6 inch and contain 12 points.

The same goes for all Microsoft Office including Excel, PowerPoint, etc. The option is available under the Advanced > Display section.

Under the display section, you have two more options.

  1. Show pixels for HTML features – This is to use pixels as the default unit of measurement in dialogs related to HTML features.
  2. Displaying measurements in character width is useful when it comes to printing.

When you later change the ruler unit to the default measurement units, return to the same setting in the Office application options window.

Change ruler unit in PowerPoint

Microsoft PowerPoint doesn’t offer a direct way to change the unit of the ruler, instead it depends on the regional settings of Windows 10. It’s rather crude, but if you want to change the unit, you have to change the settings in The Windows. The default setting on my computer is cm because I follow the metric. If I change it to US it will show inches.

change regional settings in windows

  • Open the Classic Control Panel, then click the Region icon
  • Click on additional settings at the bottom of the window, which opens the customize format option
  • Change from Metric to US in the measurement system
  • Close PowerPoint and relaunch it.
  • Now when you open the PowerPoint and view at View > View tab and expand it by clicking on the arrow link it will reveal the inch settings

change centimeter to inch PowerPoint

Also, you should notice the change in the rule. check the box for the ‘Ruler’ option and the ruler will appear in inches instead of cm.

change ruler unit in excel

I hope this helps you.

Change ruler unit in Word, Excel, PowerPoint using Group Policy

To change the ruler unit in Word, Excel, PowerPoint using Group Policy, follow these steps:

  1. Hurry Win + R to open the Run prompt.
  2. Cone gpedit.msc and press the Walk in button.
  3. Move towards Word Options > Advanced in User setting.
  4. Double click on the Show measurements in units of setting.
  5. Choose the Asset option.
  6. Select a unit.
  7. Click it OKAY button.

First, you need to open the Local Group Policy Editor on your computer. To do this, press Win + R > conical gpedit.msc and hit it Walk in button. Then you need to navigate to this path:

Word :

User Configuration > Administrative Templates > Microsoft Word 2016 > Word Options > Advanced

Excel:

User Configuration > Administrative Templates > Microsoft Excel 2016 > Excel Options > Advanced

Power point:

User Configuration > Administrative Templates > Microsoft PowerPoint 2016 > PowerPoint Options > Advanced

Here you can find a name called Show measurements in units of. You need to double click on it and choose the Asset option.

How to change ruler unit in Word, Excel, PowerPoint using Group Policy

Then expand the drop-down menu and choose a unit as needed. Finally, click on the OKAY button to save the change.

Remark : If you will return to the default setting, you can either choose the Inch the option or the Not configured option.

Change ruler unit in Word, Excel, PowerPoint using registry

To change the ruler unit in Word, Excel, PowerPoint using the registry, follow these steps:

  1. Hurry Win + R > taper regedit > press the Walk in button.
  2. Click it Yes button.
  3. Move towards office > 16.0in HKCU.
  4. Right click on 0 > New > Keyand name it like word/excel/powerpoint.
  5. Right click on word/excel/powerpoint > New > Keyand use the name as choice.
  6. Right click on options > New > DWORD (32-bit) value.
  7. Name it like measurement units.
  8. Double click it to set value data from 0 a 4.
  9. Click it OKAY button.
  10. Restart your computer.

Let’s see these steps in detail.

First, press Win + R > taper regedit > press the Walk in button, and click the Yes option to open Registry Editor on your computer. Then navigate to this path:

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\16.0

However, if you can’t find it, you need to create the desk and 16.0 manual keys.

When done, right click on 16.0 > New > Key and name it like word/excel/powerpoint.

How to Change Ruler Unit in Word, Excel, PowerPoint

Then right click on that subkey > New > Key and name it like choice. Then right click on options > New > DWORD (32-bit) value and use the name as measurement units.

How to Change Ruler Unit in Word, Excel, PowerPoint

Next, you need to set the value data:

  • Inches: 0
  • Centimeters: 2
  • Millimeters: 4
  • Dots: 1
  • Pictures: 3

When finished, click the OKAY button and replace your computer to get the change.

How to Change Ruler Unit in Word, Excel, PowerPoint

Remark : If you return to factory defaults later, you have two options. First, you can set the value data like 0. Second, you can delete the measurement units REG_DWORD value. To do this, right-click on it, select the Wipe off option and click the Yes button.

To change the units of a ruler in Word, you need to follow one of the related guides. It can be changed using the built-in settings shown in Word’s Options panel, Registry Editor, and Local Group Policy Editor. In Word’s Options panel, you need to find the Show measurements in units of setting in the Advanced tongue. Then you can set a unit as you need.

What units is the ruler in PowerPoint?

The PowerPoint ruler’s default unit is inches. However, it is possible to change the unit of the ruler using the guides mentioned above. In Group Policy, open the Show measurements in units of settle User Configuration > Administrative Templates > Microsoft PowerPoint 2016 > PowerPoint Options > Advanced. Then choose the Asset option and select a unit that you will preferably use. Finally, click on the OKAY button to save the change.

Read also: How to crop images using PowerPoint.

Change ruler unit in Microsoft Word

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